Disbursements Manager - Hybrid Opportunity

Position Overview:

The Disbursements Manager will provide oversight to the agency’s cash disbursement structure and processes including the electronic approval system, accounts payable, credit cards, and prepaid cards.   

Essential Duties and Responsibilities: 

• Manage the agency’s disbursement process including accounts payable, credit cards and debit (prepaid) cards.   Purchase Order system
• Maintenance of approval workflows in automated approval system.
• Work cross functionally with the fiscal and purchasing departments to ensure appropriate coding of invoices and purchase orders. Ensure all invoices have proper documentation.
• Ensure vendor accounts are properly established, timely paid, and reconciled routinely.  
• Oversee the AP Mailboxes and the timely processing of all invoices.
• Manage prepaid (PEX) cards ensuring adequate cash balances in all cards.  
• Maintenance of vendor files, ensuring appropriate 1099 status. Preparation of annual 1099’s. 
• Monitoring of AP open items, PEX and credit card accounts; perform reconciliation to General Ledger
• Train and develop accounts payable staff, setting performance goals and conducting evaluations
• Ensure adherence to company policies, internal controls, and relevant regulations. Prepare and present reports on accounts payable activities, including aging reports and cash flow forecasts.
• Participate in the implementation of new systems and processes to enhance efficiency, scalability, and the overall cash disbursement workflows. 
• Integrate across teams, such as purchasing and accounting. To ensure smooth and complete implementation of PO system. 

Required Qualifications and Skills:

• Proficient with Microsoft Office Suite or related software.
• Bachelor's degree in Accounting, Finance, or Business Administration.
• Minimum of 3 years of experience in Finance Operations with a strong focus Accounts Payable.  More experience preferred.
• Ability to work in Paperless Environment with a focus on automated systems and workflows. 
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills. 
• Ability to handle sensitive and confidential information with discretion and integrity.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times