Part-Time Administrative Assistant

Position Title:   Part-Time Administrative Assistant

Reports To:          Director of Finance & Administration

GENERAL SUMMARY:

Responsible for coordinating and performing a broad range of administrative functions to support NEPPA staff and the association.

ESSENTIAL JOB FUNCTIONS:

• Greetings visitors
• Assists with answering incoming calls and email, and responding to inquiries
• Assists staff with various data entry (database and spreadsheets)
• Assists with preparing for classes and/or meetings
• Manages supply inventory and purchasing, including purchases and maintenance for copier and postage machine
• Assists with incoming and outgoing mail
• Main contact for housekeeping, maintenance visits, etc.
• Assist members with purchasing merchandise
• Responsible for filing, organizing, maintaining, and managing both physical and electronic documents
• Assists with Association events, seminars, and workshops, including preparation of materials, record keeping, and associated tasks
• Perform other tasks as assigned.

EDUCATION & EXPERIENCE:

• Associate degree or equivalent experience
• 1-3 years of experience in an office environment

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES:

• Must have strong proficiency with standard office computer systems, including Microsoft Office programs
• Must be able to operate a copier, postage machine and phones, including proficiency and speed in data entry
• Is comfortable, trainable, and knowledgeable in the general use of databases
• Ability to communicate effectively both verbally and in writing; to establish positive public relations for the organization, and to interact effectively with a wide variety of people.
• Ability to handle multiple tasks, exercise independent initiative, and follow up on details without direction
• Ability to maintain positive working relationships with association staff, members, and business partners, and to work effectively in a team setting
• Has dependable transportation, as there may be some required travel to other communities.